Optimality use cases

Connect the project plan to the work people need to deliver.

Make work ready. Coordinate commitments. Carry knowledge into the next phase.

Book a use-case walkthrough

Installation work

Engineering response pending

Owner: discipline lead

01 / Work readiness

The schedule says start. But can the crew?

For construction managers and workface planners

The problem

A start date does not confirm that materials, engineering information, and your predecessor work is ready.

How Optimality helps

Connect each activity to its prerequisites, evidence, and owners. Then you can see what is missing and who can help resolve it before committing the crew.

Illustrative workfront with staged materials and pipe equipment.

Materials readyEngineering response pending

Illustrative workflow

Practical return

Less avoidable waiting and resequencing.

Evaluate blocked starts, warning time, and time spent establishing readiness.

P6 remains the control schedule. People authorize the work.

02 / Field commitments

Make the next handoff dependable.

For superintendents, discipline leads, and field teams

The problem

Teams can agree a weekly plan without seeing the promises and handoffs it depends on.

How Optimality and FlowSpan help

Optimality connects P6 to detailed execution. FlowSpan is the commitment-planning module: agree near-term promises, coordinate handoffs, and learn from missed commitments.

78% → 90%

Average weekly plan completion

One 68-week Last Planner study
Power, Sinnott & Lynch, 2021

Practical return

Clearer accountability and more reliable handoffs.

Measure commitment completion and reasons for missed promises.

The study compared project periods with increased facilitation and fuller Last Planner implementation. It does not establish a software effect.

03 / Commissioning & handover

A completed record is only part of readiness.

For commissioning and operations teams

The problem

Tests, reviews, and unresolved prerequisites are scattered across teams. Operations still needs the knowledge behind the facility.

How Optimality helps

Connect commissioning activities to their record sources and owners. Prepare knowledge and deliverables for operations as work progresses.

Illustrative commissioning specialists reviewing a process schematic.

Test completeReview outstanding

Illustrative workflow

Practical return

Fewer readiness surprises. Less information chasing.

Works alongside specialist commissioning systems; people retain acceptance authority.

A readiness view does not certify that a system is safe to start.

04 / Lessons into action

Make experience change the next project.

For project teams

The problem

A lesson stored in a database may never change a planning decision.

How Optimality helps

Curate relevant lessons, assess the threat or opportunity, assign an owner, and turn the response into tracked work.

Previous project

Late design decision

↓ Apply the lesson

Next project

Early review scheduledOwner assigned

Practical return

Fewer repeat problems and responses that get completed.

Measure lessons converted into owned actions, completion, and recurrence.

People assess relevance, determine the response, and accept the outcome.

05 / Estimating-OS

A clear basis for every estimate.

For estimating managers and discipline estimators

The problem

Calculations and assumptions spread across spreadsheets slow review and obscure the basis of the result.

How EstimatingOS helps

AI assists with calculations and documentation. Estimators control assumptions, check the method, and approve the final result.

Illustrative pipe, valve and vessel quantities being reviewed for an estimate.

ScopeAssumptionsReview

Quantity×Rate

Practical return

Less preparation effort and a clearer basis for review.

Evaluate preparation time, review cycles, and correction effort.

Release scope to be confirmed.

Evidence behind the methods

Readiness, commitment planning, and learning are established disciplines. Research informs the approach that Optimality helps to deliver and can support improved ROI.

Questions teams ask

Does Optimality replace Primavera P6?

No. P6 remains the control schedule. Optimality connects that plan to detailed execution work, prerequisites, owners and status. Schedulers review execution information and decide what belongs in the controlled schedule.

How does FlowSpan fit?

FlowSpan is the commitment-planning module. The broader connection between P6 and detailed execution is an Optimality platform capability.

Does a readiness status authorize work or startup?

No. People confirm the evidence and retain engineering, permit, safety and acceptance authority. Optimality works alongside the systems that hold specialist commissioning and project records.

Are the benefits and research figures guaranteed product results?

No. The examples are illustrative, the practical returns are outcomes to evaluate, and the research concerns operating methods. Agree the baseline, scope, effort and measures before a pilot.

Start with one workflow that needs to work better.

Bring the work, the systems, and the people responsible and let's get started!

Book a use-case walkthrough

Connect the project plan to the work people need to deliver.

The schedule says start. But can the crew?

The problem

How Optimality helps

Make the next handoff dependable.

The problem

How Optimality and FlowSpan help

A completed record is only part of readiness.

The problem

How Optimality helps

Make experience change the next project.

The problem

How Optimality helps

A clear basis for every estimate.

The problem

How EstimatingOS helps

Evidence behind the methods

Questions teams ask

Does Optimality replace Primavera P6?

How does FlowSpan fit?

Does a readiness status authorize work or startup?

Are the benefits and research figures guaranteed product results?

Start with one workflow that needs to work better.

Plans work so much better when they stay connected to reality.

Be the first
to hear about
Optimality updates

The AI Accountability Gap

DownstreamUSA 2026

Connect the project plan to the work people need to deliver.

The schedule says start. But can the crew?

The problem

How Optimality helps

Make the next handoff dependable.

The problem

How Optimality and FlowSpan help

A completed record is only part of readiness.

The problem

How Optimality helps

Make experience change the next project.

The problem

How Optimality helps

A clear basis for every estimate.

The problem

How EstimatingOS helps

Evidence behind the methods

Questions teams ask

Does Optimality replace Primavera P6?

How does FlowSpan fit?

Does a readiness status authorize work or startup?

Are the benefits and research figures guaranteed product results?

Start with one workflow that needs to work better.

Plans work so much better when they stay connected to reality.

Be the firstto hear about Optimality updates

Be the first
to hear about
Optimality updates